Set Up QuickBooks Desktop Payroll Direct Deposit Paychecks

QuickBooks Desktop Payroll Direct Deposit is a function of QuickBooks Payroll services that helps users to submit direct deposit paychecks to employees or individuals easily. If you do not want that banking holidays will affect your employees then you should use this option to send the reports. In this blog post, you will get to know how to set up and send the direct deposit reports or paychecks to the employees.

Note: For instant help, you may connect to our team of QB technicians on (844)-888-4666 and find the best possible guidance at your doorstep

Before Using QuickBooks Desktop Payroll Direct Deposit Option:

There are few important points you should keep in mind before using Payroll function and setting up paychecks, those are:

1. Setup and send direct deposit reports individually from the vendor list

2. Choose the same company file to send direct deposit paychecks (if you send paychecks to different files, it could cause a data loss error or permanent data loss)

3. When you enter the details of accounts, it should be in the format of the USA or QB desktop will not accept the entries.

4. If there is a message error that says the account should be tagged as a money market, tell this to your employee as QB only accepts savings accounts checking.

5. Employee’s money market accounts only can be used until they accept ACH transactions.

6. Whenever enter the account information, always enter from a check not from a payslip.

7. You need to enter account routine number to complete the sending process

How Can You Setup an Employee for Paycheck

1. Select the Employee option and click on the Employee Center
2. Click on Employee name
3. Click on Payroll Info then click on Direct Deposit button
4. Click on Use Direct Deposit for [employee’s name]
5. Enter bank information of individual employee including bank name, account no, account type and account routing number
Note: if you want to deposit to two different accounts, then you need to click on Amount to deposit option.
6. Now click on OK
7. Enter the direct deposit pin when asked

Method to Send Payroll

1. Open QuickBooks
2. Go to Employees then click on Payroll Data
3. Select Items to send and check for the following:
i. The paychecks to be processed.
ii. Verify tax and direct deposit accounts.
iii. Look for changes in your payroll information.
iv. Withdrawn funds from your account

4. Click on Send All then enter the direct deposit pin you have received
5. After completing the transactions return to Send/receive data
6. Click on View option and check for important payroll messages
7. Close the Send/receive window

Steps to Edit Employee’s Direct Deposit Information

1. Open the paycheck and click on Paycheck detail window
2. Uncheck the Use Direct Deposit
3. Click on Save then save & close
4. Open the paycheck and use the Direct Deposit option then save

Delete Direct Deposit from an Employee’s Profile

1. Click on Employee and choose Employee Center
2. Make a double click on the name of the employee
3. Click on Payroll Info Tab
4. Click on Direct Deposit button
5. Click on Use Direct Deposit to clear the box

Why do you need to get all these Above Information?

Whenever you want to set up or send a paycheck to an employee, you need to access various electronic payments and information that is made to or from foreign banks and that’s the main reason why we should be aware of all this information and updates.

Hopefully, all these points will help you to set up, view and send Quickbooks desktop Payroll direct deposit paychecks in the shortest possible time. If you fail to do that, make a call on QuickBooks toll-free number (844)-888-4666 and clear your doubt as per the problem you have faced in the mid of paycheck setup.